Sunday, June 29, 2008

Free Sign-up Sheets

Organizing a product launch? Throwing a birthday party for a friend or loved one? Whatever event you plan to hold, knowing the number of people who will show up is important. Instead of merely calling, why not provide your guests with an alternative way to confirm their attendance? You can count on for a manageable way of keeping tab of your guests' attendance by creating free customizable sign-up sheets. Plus, if most of your guests or target audience are web-savvy, might be a more convenient way for them to register to your event.

To get started, sign up by creating a free account. You will then receive a welcome e-mail from the website to confirm your e-mail address. Click on the link for confirmation and then log in. There are four steps in setting up your sheet. The first step is to input the general information of your event, such as the sheet title, description and maximum number of guests who will sign up. Whether your gig is only for 10 persons or for 1,000 guests, there's no limit as to the number of sign ups.

The next step is naming the sheet web address, which is how the users/invitees will access the sheet. The address should be in lowercase and contains no spaces. As advised on the website, try to make it simple and meaningful for your users to easily find the sheet.

The third step is setting up the time period. Click on a date on when you want the sheet posted or when you want to make it unavailable. Make sure you have the correct time zone when you were signing up to create an account.

The last step is customizing your sheet. The options include getting additional information from your users or sending them an e-mail confirmation about their attendance. It is also here where you may want to make your sheet private by creating a password. Or, you could also write a thank you message or add your own website address on the "Custom Thank You" feature. also provides icons to show your sheet's status. A plus sign means that the sheet is currently active and accepting sign ups. A sheet with a padlock icon means that it is private and requires a password to sign up. A red X on the sheet means that it is not currently posted and is not accepting sign ups. The website also has a waiting list capability and allows you to print and download the sheet onto your desktop.

Although the website's features are user friendly, very direct and with no annoying pop-up ads, I've noticed some "glitches" after I tried to register on the sample sheet I've set up. The site told me that it couldn't find the sheet, even if it has already been posted. But when I checked the sign ups, the attendance has been updated. I recommend that you enable the e-mail confirmation feature to let your guests know if their registration went through. The website also needs to be proofread as I've noticed a lot of typographical errors.

But even with these "minor errors", still is a useful tool for every event planner. As organizing an event requires a lot of attention to details, the website saves you from the stress of determining if only a few or too many guests will be showing up to your event, giving you time to solve an attendance problem. So for your next shindig, you can rely on for a hassle-free guest tracking.
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